Introduction

This Privacy Notice explains how MaxMods (“MaxMods”, “we” or “us”) collects and processes your Personal Data. Each time you use our Site, the current version of the Privacy Notice will apply. Accordingly, whenever you use our Site, you should check the date of this Privacy Notice (which appears at the top) and review any changes since the last version. This Privacy Notice is applicable to all Site visitors, registered users, and all other users of our Site.

 

“Personal Data”is any information that enables us to identify you, directly or indirectly, by reference to an identifier such as your name, identification number, location data, online identifier or one or more factors specific to your physical, physiological, genetic, mental, economic, cultural or social identity.

 

By visiting www.maxmods.org or www.santaslittlehackers.com, (together the “Site”), you acknowledge that you have read and understood the processes and policies referred to in this Privacy Notice.

 

Who We Are

For the purposes of the General Data Protection Regulation 2016/679 (the “GDPR”), the Data Controller is MaxMods registered in the state of Colorado, United States of America with a registered address at P.O. Box 351402, Westminster, CO 80035-1402, USA.

 

Our Data Protection Officer is Executive Director Steven B. Watson who can be contacted by sending an email to privacy@maxmods.org or by post to P.O. Box 351402, Westminster, CO 80035-1402, USA.

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How to Contact Us

If you have any questions or concerns about this Privacy Notice, please contact us using the Contact Us section on our Site. Alternatively you can contact us by phone by sending an email to privacy@maxmods.org or by post to P.O. Box 351402, Westminster, CO 80035-1402, USA.

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How We Collect Personal Data

 

Personal Data that you give us

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We may collect and process the following Personal Data:

• Name

• Age

• Gender

• Medical Diagnosis

• Photo

• Email

• Phone Number

• Mailing Address

• Shipping Address

• Name of Person Receiving Shipment

• Relationship of Person Receiving Shipment to Client

 

Personal data we collect from you

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With regard to each of your visits to the Site, our website may automatically collect the following information:

• Technical information

• Information about your visit

• Location information

 

Personal data we collect from others

This is information we receive about you if you use any of the other websites (operated by us, or another member of our group) or use any other services provided by another member of our group or us.

 

Non-Personal Data

We collect information that is sent to us automatically by your web browser and we may use this information to generate aggregate statistics about visitors to our Site, including, without limitation:

 

• IP addresses

• Browser type and plug-in details

• Device type (e.g., desktop, laptop, tablet, phone, etc.)

• Operating system

• Local time zone

 

We may use non-Personal Data for various business purposes such as providing customer service, fraud prevention, market research, and improving our Site. Please check your web browser if you want to learn what information your browser sends or how to change your settings.

 

Fundraising

We collect the personal information of individuals who participate in fundraising activities for MaxMods and other tradename Santa’s Little Hackers. This is collected to provide confirmation that we received your donation and to provide a receipt at the end of the tax year.

 

We will not contact you about other things without your explicit permission. 

 

Social Media and Blog

We are active on Facebook, Twitter and Instagram. We do not collect data from these social media sources, though we will endeavor to answer questions and messages directed to us through these sources. All messages sent to us in this regard are governed by the privacy policies of the chosen platform. We may post and share stories and testimonials as provided by you, but will only do this with your prior consent.

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Cookies

Like many websites, our Site uses cookies to distinguish you from other users of the Site. This helps us to analyse the use of the Site to customise and improve the content and the layout of the Site.

 

When you first access the Site, you will receive a message advising you that cookies are in use. By continuing to browse the Site, you agree to our use of cookies as described in this Privacy Notice.

 

You do not have to accept our cookies and can block them by activating the setting on your browser that allows you to refuse all or some cookies. You may also delete them after they have been placed on your hard drive. If you do not accept or delete our cookies, some areas of the Site that you access may take more time to work, or may not function properly. For more information about cookies, visit: http://www.allaboutcookies.org.

 

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer, if you agree. Cookies contain information that is transferred to your computer's hard drive.

 

We may use the following types of cookies:

• Strictly necessary cookies

• Analytical/performance cookies

• Functionality cookies

• Targeting cookies

• Third-party cookies

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"Do no track" Signals

Our websites do not respond to web browser “do not track” signals. As such, your navigation of our Site may be tracked as part of the gathering of quantitative user information described above. If you arrive at our Site by way of a link from a third party site that does respond to “do not track” requests, the recognition of any “do not track” request you have initiated will end as soon as you reach our Site.

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How We User Your Personal Data

We will only process your Personal Data, including sharing it with third parties, where (1) you have provided your consent which can be withdrawn at any time, (2) the processing is necessary for the performance of a contract to which you are a party, (3) we are required by law, (4) processing is required to protect your vital interests or those of another person, or (5) processing is necessary for the purposes of our legitimate commercial interests, except where such interests are overridden by your rights and interests.

 

We may use Personal Data for the following purposes:

 

Personal Data you give to us

We will use this Personal Data:

•    to carry out our obligations arising from your involvement with us, or any other contract entered into between you and us and to provide you with the information, products and services that you request from us;]

•    to organize events that you have purchased or registered for, and to provide you with information, and other materials, relating to the content of the event, the speakers, sponsors and other attendees;

•    to provide our newsletter and publication, provided you have given your consent;

•    to respond to your questions and provide related services;

•    to provide you with information about other events, products and services we offer that are similar to those that you have already purchased, provided you have not opted-out of receiving that information;

•    to provide you with information about events, products or services we feel may interest you, provided you have given your consent;

•    to transfer your information as part of a merger or sale of the business;

•    to notify you about changes to our membership service; and

•    to ensure that content from our Site is presented most effectively for you and your computer.

 

Information we collect about you

We will use this Personal Data:

•    to administer our Site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

•    to improve our Site to ensure that content is presented most effectively for you and your computer;

•    as part of our efforts to keep our Site safe and secure;

•    to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you; and

•    to make suggestions and recommendations to you and other users of our Site about goods or services that may interest you or them.

 

Personal Data we receive from other sources

We will combine this information with information you give to us and information we collect about you. We will use this information and the combined Personal Data for the purposes set out above (depending on the types of information we receive).

 

When we share and who can access your personal data

We may share your Personal Data for the purposes described in this Privacy Notice with:

 

•    a member of our group

•    partners, suppliers and sub-contractors

•    analytics and search engine providers that assist us in the improvement and optimization of our Site

•    trusted third-party companies and individuals

•    in the event that we sell or buy any business or assets, in which case we will disclose your Personal Data to the prospective seller or buyer of such business or assets

o    if MaxMods or substantially all of its assets are acquired by a third party, in which case Personal Data held by it about its customers will be one of the transferred assets.

 

We will only transfer your Personal Data to trusted third-parties who provide sufficient guarantees in respect of the technical and organizational security measures governing the processing to be carried out and who can demonstrate a commitment to compliance with those measures.

 

Selling your personal data

We will not sell your Personal Data to third parties for their use without your consent.

 

Children and privacy

Our Site is only intended to be used by individuals 13 years old or older. If you are not 13 years or older, do not use our Site.

 

We do not knowingly collect Personal Data provided by children under the age of 13. If we learn that Personal Data from persons less than 13 years-of-age has been collected through our Site, we will take the appropriate steps to delete this information.

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Any Personal Data of individuals under 18 years old stored on our Site is provided by parents, legal guardians or care providers. Explicit permission is received before the data is saved. Appropriate security measures are maintained to limit access to the data. Personal Data is only maintained to provide services to individuals as requested by parents and legal guardians of the individuals.

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Security and Storage

Although we use security measures to help protect your Personal Data against loss, misuse or unauthorized disclosure, we cannot guarantee the security of information transmitted to us over the internet.

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Transfer of personal data outside of the European Economic Area (“EEA”) and international users

 

We will not transfer Personal Data, relating to individuals within the European Economic Area (“EEA”), to third parties (i.e., those outside of our group), located outside of the EEA without ensuring adequate protection under European law.

 

Where a third party is located in a country not recognized by the EU Commission as ensuring an adequate level of protection, we will take appropriate steps, such as implementing standard contractual clauses recognized by the EU Commission, to safeguard your Personal Data.

 

We will share your Personal Data with members of our group outside of the EEA, including our ultimate holding company MaxMods which is based in the United States, for the purposes described in this Privacy Notice. For transfers to MaxMods, we utilize standard contract clauses recognized by the European Commission. If you would like to obtain a copy of the standard contract clauses, please contact us using the Contact Us section on our Site.

 

We are headquartered in the United States. Your Personal Data may be accessed by us or transferred to us in the United States or to our affiliates, partners, merchants, or service providers who are located worldwide. If you are visiting our Site from outside the United States, be aware that your information may be transferred to, stored, and processed in the United States where our servers are located, and our central database is operated. By using our Service, you consent to any transfer of this information.

 

How long we store your personal data

We will store your Personal Data, in a form which permits us to identify you, for no longer than is necessary for the purpose for which the Personal Data is processed. We may retain and use your Personal Data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements and rights, or if it is not technically reasonably feasible to remove it. Consistent with these requirements, we will try to delete your Personal Data quickly upon request.

 

Retention (U.S. law specific)

We will retain your information for as long as your account is active or as needed to provide you with our Site. If you wish to cancel your account or request that we no longer use your information to provide you service, contact us on our Contact Us page. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

 

Where we store your personal data

All information you provide to us is stored on our secure servers.

 

Any payment transactions will be encrypted using SSL technology.

 

Unfortunately, the transmission of information via the internet is not completely secure.

 

Storage (U.S. law specific)

The Personal Data that you provide to us is generally stored on servers located in the United States. If you are located in another jurisdiction, you should be aware that once your Personal Data is submitted through our Site, it will be transferred to our servers in the United States and that the United States currently does not have uniform data protection laws in place

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Your Rights

 

Correction and removal

If any of the information that we have about you is incorrect, or you wish to have information (including Personal Data) removed from our records, please contact us at privacy@maxmods.org.

 

Opting Out

Additionally, if you prefer not to receive marketing messages from us, please let us know by clicking on the unsubscribe link within any marketing message that you receive, or by sending a message to us at privacy@maxmods.org.

 

Your European Rights

You have the right to ask us not to process your Personal Data for marketing purposes. We will usually inform you (before collecting your Personal Data) if we intend to use your Personal Data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your Personal Data. You can also exercise the right by contacting us using the Contact Us section on our Site.

 

Under European data protection law, in certain circumstances, you have the right to:

•    Request access to your Personal Data

•    Request correction of your Personal Data

•    Request erasure of your Personal Data

•    Object to processing of your Personal Data

•    Request restriction of processing your Personal Data

•    Request transfer of your Personal Data

o    Withdraw your consent

 

In addition, where you believe that MaxMods has not complied with its obligations under this Privacy Notice or European law, you have the right to make a complaint to an EU Data Protection Authority, such as the UK Information Commissioner’s Office.

 

You can exercise any of these rights by contacting us using the Contact Us section on our Site.

 

Your Californian Rights

FOR RESIDENTS OF CALIFORNIA ONLY. Section 1798.83 of the California Civil Code requires select businesses to disclose policies relating to the sharing of certain categories of your Personal Data with third parties. If you reside in California and have provided your Personal Data to Company, you may request information about our disclosures of certain

categories of Personal data to third parties for direct marketing purposes. Such requests must be submitted to us at one of the following addresses: privacy@maxmods.org or

 

MaxMods

Attn: California Privacy Rights

P.O. Box 351402, Westminster, CO 80035-1402, USA.

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Changes to this Privacy Notice

If we make any material changes to this Privacy Notice or the way we use, share or collect personal Data, we will notify you by revising the “Effective Date” at the top of this Privacy Notice, prominently posting an announcement of the changes on our Site, or sending an email to the email address you most recently provided us (unless we do not have such an email address) prior to the new policy taking effect.

 

Any changes we make to our Privacy Notice in the future will be posted on this page and, where appropriate, notification sent to you by e-mail. Please check back frequently to see any updates or changes to this Privacy Notice.

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